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Leveraging Software to Simplify Public-Private Housing Partnerships

Rajiv Desai | March 9, 2023

4 Minute Read

The affordable housing crisis affects millions of families across the country, making it difficult for them to find safe and decent housing at an affordable cost. Public-private partnerships (PPPs, or P3s), offer a promising solution by combining the resources and expertise of both the public and private sectors to create more affordable housing options and ease the burden on struggling families.

Housing directors in PPPs must navigate complex challenges in providing affordable housing, including securing funding, managing budgets, maintaining properties, and ensuring compliance with regulations, while balancing the demands of stakeholders and providing high-quality services to residents.

However, with new technologies and the rise of digital transformation, housing directors now have new tools and resources to help them overcome these challenges. By harnessing the power of technologies such as affordable housing software platforms, housing agencies can speed up processes, reduce workloads, and gain valuable insights about housing policies and programs.

So what might this look like?

Text Based Image: Case Study: How one country's modern approach to affordable housing preservation addresses a severe housing crisis. Click to get the guide.

3 instances where software platforms help public-private partnerships get better results

To illustrate the ways a strong housing software platform can improve PPPs, consider some of these typical partnership examples.

Constructing new affordable housing units with a private builder

Let’s start with a common example: a city or county government wants to collaborate with a private builder to construct new affordable housing units for families, with a focus on sustainability and energy-efficiency.

There are a lot of steps to make that happen — looking at some of these responsibilities, notice how the government can leverage technology to improve the process.

  • Develop and implement project plans: affordable housing software can streamline the project planning process by providing real-time data and analytics on construction timelines, budgets, and resource utilization. This helps housing authorities quickly identify areas of concern and make informed decisions to keep the project on track.
  • Monitor construction progress: housing software can also provide real-time updates on construction progress by integrating data from multiple sources (such as project management tools and financial systems), allowing housing authorities to keep track of milestones and ensure that everything is moving forward according to plan. This can help reduce the risk of delays and budget overruns.
  • Manage budgets and expenses: Project data can be used to automatically create real-time dashboards, visualizations, and reports, giving housing directors a comprehensive overview of project progress. Users can access financial reporting and budget tracking, making it easier for housing authorities to monitor spending and ensure that the project stays within budget.
  • Collaborate with partners: Housing software can provide a centralized platform for communication and collaboration between housing authorities, private builders, and other stakeholders (including payment management tools to accept and allocate funds). Centralized platform tools like electronic document management and incident management help improve coordination, reduce the risk of misunderstandings and bottlenecks, and ensure compliance with established environmental standards.

Improving support service partnerships for residents

Say a local housing authority partners with a private non-profit organization to provide support services to low-income residents, such as job training and financial education.

 Consider some of the responsibilities involved, and how affordable housing software could make them easier:

  • Developing a comprehensive service program: housing software can assist in the development of a comprehensive service program by providing a centralized platform for collaboration with partners, and easy communication across a variety of channels, from email and SMS to push notifications.
  • Implementing program activities: housing software platforms can help simplify the implementation process by automating tasks such as participant enrollment and scheduling, as well as tracking program attendance and outcomes in a case management system. This can help ensure programs are implemented effectively, and that residents receive the support they need.
  • Managing funding sources: affordable housing software can assist in the management of funding sources by providing real-time reporting and analytics capabilities, allowing partners to track program spending, funding availability, and results. This can help ensure that funding is allocated effectively to achieve desired outcomes.
  • Coordinating with partners: similar to the previous example, a centralized platform improves communication and collaboration between the housing authority and the non-profit, ensuring that everyone is on the same page and that training programs are implemented effectively.
  • Evaluating program outcomes: software can assist in the evaluation of program outcomes by providing real-time reporting and analytics capabilities. This can help partners to assess the impact of the program and identify areas for improvement.

Managing a joint venture to preserve and rehabilitate affordable housing units

Here’s another common project: a housing authority enters a joint venture with a private investment firm to help improve and preserve a set of existing affordable housing units.

Looking at some of the tasks involved, how might a software platform help?

  • Financial Management: as before, budgeting is easier with software. Software with integrated payment processing can help the housing authority manage and collect fees, fines, taxes, and project funds.
  • Property Inventory: a property inventory tool (or preservation database) with a complete and accurate database of rental properties can help the housing authority keep track of their properties, units, and tenants. This can help with effective decision-making and resource allocation.
  • Tenant Management: an online tenant portal allows for easy-to-use, secure online communication between tenants and the housing authority. This helps them ensure that tenants are well-informed, and that their needs are properly addressed during the rehabilitation process.
  • Maintenance and Repairs: digital case management capabilities can simplify the tracking and processing of maintenance requests, work orders, and repairs. This can help the housing authority address any issues in a timely manner, and make sure nothing falls through the cracks.
  • Compliance and Inspections: platforms providing a rental inspection tool with mobile capabilities can simplify the process of inspections and code compliance, helping the housing authority ensure that the updated properties are up to code and meet regulations.

Innovative solutions for better affordable housing outcomes

At the core of any effective public-private partnership is a foundation of organized property data. Rental registries and preservation databases, for instance, provide a comprehensive and up-to-date inventory of rental properties, enabling efficient tracking, monitoring, and management of the affordable housing units involved in the PPP.

When we deploy our affordable housing software platform, 3Di Engage for Housing, a database or registry is often at the base of it. But what makes rental inventory data so important for housing programs? Find out in this case study, where we deployed a preservation database for a major US county.

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